Responsibilities - President-Elect, Secretary, MALs, Nominations Committee

Overview of responsibilities of the President-Elect (elected in odd years with term of office beginning in even years)

The President-Elect works closely with the President and other Governing Board members, along with the SNRS headquarters staff, to become thoroughly oriented to the role of President within a not-for-profit organization and within the regional research society framework. The two year orientation period provides sufficient training so that the transition between presidents is seamless. We are seeking a president-elect who imagines a great future for SNRS, who inspires others to join that vision, and who has excellent organization, delegation and communication skills.

From the SNRS Bylaws: The duties of the President-Elect shall be to:

  1. Prepare to assume responsibilities of President;
  2. Serve as chair of the Bylaws and Policies and Procedures Committee;
  3. Ensure that policies and procedures are current and reflect the actions of the Board and membership; and
  4. Other duties as assigned.

Overview of the responsibilities of the Secretary (elected in odd years with term of office beginning in even years)

Do you have ideas about how to revitalize the role of secretary in the age of electronic communications? Are you detail oriented with an interest in communication and history? If so, the role of Secretary may be the right one for you. In addition, the Secretary has an opportunity to participate in leadership succession planning through interactions with the Nominating Committee.

From the SNRS Bylaws: The duties of the Secretary shall be to:

  1. Serve as Secretary of the Governing Board and Executive Council;
  2. Ensure that proceedings of meetings of the Society, Governing Board, and Executive Council are accurately recorded;
  3. Ensure that designated files of Society reports, membership lists, Bylaws, minutes and other documents and their amendments are maintained according to policy and procedure;
  4. Archive documents of historical importance for the Society according to policy and procedure;
  5. Serve as liaison to the Nominating Committee; and
  6. Perform other duties as assigned.

Overview of the responsibilities of the Member at Large: Communications (elected in odd years with term of office beginning in even years)

Do you love to stay connected? Is technology fascinating to you? Do you enjoy working closely with others to ensure deadlines are met and accuracy is maintained? Are you detail oriented with the ability to maintain a view of the overall purpose of SNRS communications? If so, the Communications Director may be the right leadership role for you. SNRS communicates to the membership via our web page, the online newsletter, Southern Connections, and the online journal, Southern Online Journal of Nursing Research.

From the SNRS bylaws, the responsibilities of the Communications Director shall be to:

  1. Carry out responsibilities of Governing Board member; and
  2. Serve as chair of the Communications Committee.

The Communications Committee has the following responsibilities:

  1. Initiate, develop, evaluate, and revise policies and procedures for the SNRS Communications Committee;
  2. Recommend and initiate annual changes to the website on an as needed basis to the Governing Board;
  3. Review and recommend issues related to website information and/or website design and submit these recommendations to the President and the Governing Board;
  4. Evaluate and propose changes necessary to maintain an efficient and effective website;
  5. Review and recommend any changes in the quantity and content covered in the Southern Connections newsletter; and
  6. Recommend procedures regarding cost and use of advertisement in SOJNR, the Southern Connections newsletter, and SNRS website.

Overview of the responsibilities of the Member at Large: Grants (elected in odd years with term of office beginning in even years)

Do you have an eye for the significant elements of research design? Is research proposal review your special expertise? Does your skill set include managing details while working effectively with others? Do you have a vision for how SNRS could more effectively provide financial support for the conduct of research by our members? The Grants Director works with members of the Grants Committee and the SNRS headquarters staff to solicit and review research applications. Interactions with the Development Director and the Treasurer and other Governing Board members help ensure the continuation of the SNRS Grants program.

From the SNRS bylaws, the responsibilities of the Grants Directors shall be to:

  1. Carry out responsibilities of Governing Board member; and
  2. Serve as chair of the Grants Committee.

The duties of the Grants Committee include the following:

  1. Provide oversight of the Society’s grants program;
  2. Review applications and recommend recipients for those Society grants reviewed by the Society;
  3. Develop, review and revise submission guidelines and rating/review forms for Society grant application process;
  4. Develop, review and revise existing policies and procedures related to Society grants program; and
  5. Advise Governing Board regarding establishment of new Society grants.

Overview of the responsibilities of the Member at Large: Development (elected in odd years with term of office beginning in even years)

Do you have a visible passion about the significant contributions that SNRS can make to the future of nursing research? Are you able to inspire others to share your passion? Can you ask people to financially support SNRS with gifts and donations? If you have experience with or interest in foundation work, or if you have a passion for seeking out and linking resources with needs of a small organization like SNRS, the Development Director is the position for you.

From the SNRS bylaws, the role of the Member at Large - Development shall be to:

  1. Carry out responsibilities of Governing Board member; and
  2. Serve as chair of the Development Committee.

The Development Committee shall be made up of the Chairperson who is a member of the Governing Board and up to six Society members with knowledge of fundraising, foundations or development activities. The Treasurer and Executive Director serve as ex-officio members.

The purpose of the Development Committee is to generate non-dues revenue to support expansion of SNRS's grants program and other strategic initiatives. The Development Committee’s responsibilities shall include:

  1. Provide leadership for the entire scope of Society fundraising efforts;
  2. Recommend priorities for fundraising activities consistent with the purpose and functions of the Society; and
  3. Plan and implement fundraising activities within and outside the Society's membership.

Overview of the responsibilities of the Nominating Committee (2 members elected in even years with term of office beginning in odd years; 2 members elected in odd years with term of office beginning in even years)

Members of the Nominating Committee solicit nominations and ensure the election of the Society’s most visible roles—that of the leadership team. The nominating committee needs members who are familiar with the accomplishments and talents of other Society members, who are passionate about the Society, who are able to recognize an emerging leader who has the qualities needed in a Board position, who are knowledgeable about the responsibilities of the Society’s leadership team and who have no trouble saying to even the busiest and most accomplished of our members, “Have you thought about devoting your talents to the future of SNRS?” If you have these abilities, service on the Nominating Committee would be a great fit for you.

From the SNRS bylaws:

  1. The Nominating Committee shall be composed of five members, one appointed past SNRS board member, and four (4) elected members to serve for two-year terms. Two members shall be elected in the odd years and two shall be elected in the even years. The current secretary serves as an ex-officio member and the Board-appointed member serves as Chair.
  2. A member of the Nominating Committee can serve no more than two consecutive terms on the Nominating Committee.

The duties of the Nominating Committee shall be to:

  1. Ensure that a slate of nominees is submitted to the membership for election of Officers, Members-At-Large and Nominating Committee, in accordance with Bylaws and relevant policy and procedures; and
  2. Review nominations-related policy and procedures and make recommendations for revisions to the President-Elect.

All members of the Governing Board are responsible for:

  1. Maintaining his or her membership in the Society.
  2. Attending Board meetings.
  3. Submitting annual and monthly reports in a timely manner.
  4. Implementing all SNRS policies and procedures.
  5. Orienting successors to the role.
  6. Delivering all records that are the responsibility of each office to the Executive Director.

The duties of the Governing Board shall be to:

  1. Establish and coordinate the goals, priorities, activities, and future direction of the Society;
  2. Establish the major administrative policies governing affairs of the Society;
  3. Review and approve policies and procedures proposed by members of the Governing Board and other appointed, elected or existing units of the Society.
  4. Transact the business of the Society;
  5. Oversee the activities of the management company;
  6. Oversee the finances of the Society;
  7. Authorize payment of legitimate expenses for and the auditing of funds of the Society;
  8. Appoint Society committees based on recommendations of Committee Chairs and Board liaisons;
  9. Establish and dissolve special committees and task forces based on goals and objectives set in the strategic plan;
  10. Act on recommendations from committee, task forces , and Research Interest Groups regarding Society business for which they have responsibility;
  11. Maintain records of the Governing Board’s actions and report to the membership at regular intervals and yearly, at the Annual Business Meeting;
  12. Fill vacancies in offices of the Governing Board, with the exception of the President, and on the committees of the working groups of the Society;
  13. Make policy decisions regarding the Annual Meeting;
  14. Determine the date and place of any special meeting of the Society or Board.